With the publication of the "Regulation on Keeping Non-Accounting Commercial Ledgers in Electronic Format" in the Official Gazette of Turkey dated February 14, 2025, and numbered 32813, a significant step has been taken in the digitalization of commercial ledgers. This regulation, which applies to companies operating in Turkey, mandates businesses to maintain certain commercial ledgers electronically, promoting digital transformation in corporate record-keeping.
Which Ledgers Must Be Kept Electronically?
According to the regulation, the following ledgers must be kept in electronic format:
Share Ledger
Board of Directors' Resolution Ledger
Executive Board Resolution Ledger
General Assembly Meeting and Discussion Ledger
Who Is Required to Comply?
Starting from January 1, 2026, newly registered companies in the Turkish trade registry and certain joint-stock companies in Turkey will be required to maintain these ledgers electronically. Other companies may voluntarily transition to the system.
Transition Process and Implementation
Existing companies in Turkey that fall under this obligation must obtain a closing certification for their physical ledgers from a notary within two months from the start date of the requirement and transition to the electronic ledger system. Companies opting for voluntary transition can complete the necessary procedures within the relevant fiscal period and integrate into the system accordingly.
Advantages of Electronic Ledgers
Electronic ledgers will eliminate the need for opening and closing certifications, reducing bureaucratic procedures. Additionally, digital record-keeping will facilitate easier, more secure storage, presentation, and auditing of records.
Conclusion
This regulation accelerates the digitalization process for businesses in Turkey, enabling more efficient and reliable management of commercial ledgers. Companies must be mindful of the specified deadlines to ensure compliance with Turkish legal requirements and benefit from the advantages of digital transformation.
